Privacy Policy
Privacy Policy
Effective Date:14th November 2025
Last Updated: 14th November 2025
Choreo Collective is committed to protecting your privacy. This policy explains how we collect, use, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. What Information We Collect
We collect personal information necessary to provide our dance services safely and effectively, including:
Personal details: name, contact number, email address, postal address, and date of birth
Emergency contact information
Payment details: processed securely through trusted payment providers (we do not store card details)
Health and medical information: relevant conditions or injuries that may affect participation
Communication records: emails, messages, and class registration information
Website usage data: such as IP address or cookies (if applicable)
2. How We Use Your Information
We use your data to:
Manage bookings, class registrations, and payments
Communicate class updates, schedule changes, or special offers
Ensure participant safety during classes and sessions
Maintain accurate business, financial, and insurance records
Comply with legal and regulatory obligations
We do not sell or share your personal data with third parties for marketing purposes.
3. Legal Basis for Processing
We process your personal data under the following lawful bases:
Contract: to provide the dance classes and services you have booked
Consent: when you opt in to receive marketing or newsletters
Legal obligation: to meet our accounting or safety requirements
Legitimate interests: to operate and improve our services responsibly
4. Data Storage and Security
Your personal information is stored securely using password-protected systems and, where applicable, encrypted databases.
We use trusted third-party providers for secure payment processing.
Access to your data is restricted to authorised staff only.
5. Data Retention
We retain personal data only for as long as necessary to:
Deliver our services and maintain accurate records, and
Comply with legal, tax, or insurance requirements.
After this period, your data will be securely deleted or anonymised.
6. Sharing Your Information
We may share limited data with:
Instructors or staff members involved in your classes
Payment processors to complete transactions securely
Insurance providers or legal authorities where required by law
All third parties are contractually obliged to handle your information in line with UK GDPR standards.
7. Your Rights
Under UK GDPR, you have the right to:
Access the personal data we hold about you
Request correction of inaccurate information
Request deletion of your data (“right to be forgotten”)
Restrict or object to certain types of processing
Withdraw consent for marketing at any time
To exercise your rights, contact us using the details below.
8. Marketing Communications
We may send you updates about new classes, workshops, or events if you have given consent.
You can withdraw this consent at any time by sending us an email or contacting us directly.
9. Cookies
If our website uses cookies, we will inform users through a clear notice.
Cookies help improve site performance and user experience. You can manage or disable them in your browser settings.
10. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact:
Choreo Collective
📧 choreocollectivedance@gmail.com
📞 07340718008 📍Winchester | Bursledon | Lords Hill